Best OST Attachment Extraction Software for Windows in 2023

Are you looking for a secure and instant solution to extract attachments from OST file? Then, this post is for you. Read the complete blog and complete the attachment extraction process in simple clicks. 

Instant Solution: Try the Xtraxtor OST Attachment Extractor tool and download all the attachments from OST file at once. Using this tool is also convert OST to PST, PDF, CSV, EML and many other file formats. With its simple interface it is easy to operate the tool without any hassle. It also import OST to Office 365, Gmail, Yahoo and many other webmail accounts.

What are Attachments &v Why They Are Important?

Attachments are files or documents that are sent along with an email or message to provide additional information, context, or content. They can include a wide range of file types such as documents, images, videos, spreadsheets, presentations, audio files, and more. Attachments are typically linked to the email and can be downloaded, viewed, or interacted with by the recipient.

Attachments are important for several reasons:

1. Information Enrichment: Attachments allow you to include detailed and supplemental information that may not be practical to include within the body of the email itself. This is especially useful when sharing complex data, reports, or multimedia content.

2. Visual Aids: Images, diagrams, and videos can help convey information more effectively than words alone. Attachments enable you to provide visual aids that enhance understanding and engagement.

3. Documentation: Attachments can serve as official documents, contracts, agreements, and legal paperwork. They provide a way to share, review, and verify important written content.

4. Collaboration: Attachments facilitate collaboration by allowing multiple people to work on the same file simultaneously. This is essential for projects that involve document editing, feedback, and revisions.

5. Evidence and Proof: Attachments can provide evidence or proof of a statement or claim made in the email. For instance, attaching a receipt or invoice supports a financial transaction discussed in the email.

6. Reference: Recipients can save attachments for future reference, making it easier to find and access specific information at a later time.

7. Convenience: Attachments ensure that all relevant information is conveniently packaged together in one communication. This prevents recipients from having to search for separate files or sources of information.

8. Offline Access: Attachments allow recipients to access content even when they're not connected to the internet. This is particularly valuable for reviewing materials during travel or in areas with limited connectivity.

9. Data Integrity: When you send attachments, you ensure that the recipient receives the exact content you intended to share, without any possible alterations that could occur if the content were copied and pasted into the email body.

10. Versatility: Attachments can be used for personal and professional purposes, ranging from sharing family photos to distributing important business documents.

While attachments are highly useful, it's important to exercise caution. Some email services have limitations on attachment sizes, and large attachments can slow down email delivery or exceed mailbox quotas. Additionally, there's always a potential security risk associated with attachments, as they can carry malware or phishing attempts. It's advisable to scan attachments for viruses and only open attachments from trusted sources.

How to Extract Attachments from OST File?

Extracting attachments from an OST (Offline Storage Table) file can be challenging because OST files are typically synchronized with the Exchange server and are not designed to be directly accessed outside of Outlook in an Exchange environment. However, if you have access to the mailbox associated with the OST file and can open Outlook, you can try the following steps to extract attachments:

1. Open Outlook:

   • Use the Outlook profile that is connected to the Exchange mailbox from which you want to extract attachments.

2. Access the Email with Attachments:

   • Navigate to the email containing the attachment(s) you want to extract.

3. Open the Email:

   • Double-click on the email to open it in a new window.

4. View Attachments:

   • Within the open email, you should see the attached file(s) listed either in the body of the email or in the attachment bar at the top.

5. Save Attachments:

   • Right-click on an attachment and select "Save As" or "Save All Attachments," depending on your version of Outlook.
   • Choose the destination folder where you want to save the attachment(s) and click "Save."

6. Repeat for Other Emails (If Needed):

   • If you have multiple emails with attachments to extract, repeat the above steps for each email.

If you're dealing with an OST file outside of an Exchange environment or if you're unable to open Outlook, you might need to convert the OST file to PST format using third-party tools before attempting to extract attachments. This is because OST files are primarily used for offline access to mailbox data in conjunction with an Exchange server.

There are software solutions available from third-party vendors that claim to be able to extract attachments from OST files directly, but it's important to exercise caution when using such tools, as they may not always be reliable or secure. Additionally, if you're dealing with sensitive data, consider the implications of using third-party software on the confidentiality of your information.

As a general recommendation, if you're facing challenges extracting attachments from an OST file, it's a good idea to reach out to IT professionals or experts who are familiar with Exchange server environments and data recovery processes.