Blogs
on September 13, 2023
Choosing the ideal wedding venue is one of the most critical decisions in your wedding planning journey. New Zealand offers an array of stunning wedding venues, but finding the one that aligns perfectly with your vision and needs requires careful consideration. In this comprehensive guide, we will delve into the essential factors to consider when selecting the perfect wedding venue.
1. Wedding Style and Size
Before embarking on your venue search, determine your wedding style and guest count. Ensure the venue can comfortably accommodate your guests, provide ample space for socializing, and offer options for dining and dancing. If you plan to have a dance floor, confirm that the venue can accommodate it seamlessly.
2. Convenience of Location
Larger hotels often serve as all-in-one wedding venues, providing convenience for couples and guests. These venues typically offer the services of a dedicated wedding coordinator who will assist in coordinating all your wedding arrangements. Additionally, your guests can stay at the same hotel, eliminating the need for separate accommodations.
3. Booking Timing
If your wedding falls during the peak "wedding season," it's crucial to book your venue well in advance. Some popular venues can be fully booked up to two years ahead of your desired date. Establish your budget and have a clear idea of your expected guest count to guide your venue selection.
Consider having a winter wedding if you're open to flexible date options. Many venues offer special deals during the winter season, allowing you to potentially reduce wedding costs.
4. Deposits and Contracts
Securing your chosen venue typically involves making a non-refundable deposit. Ensure that you receive a written contract or confirmation via email that outlines all the agreed-upon details. Thoroughly review and understand the contract terms before signing.
5. Arrival and Closing Times
Communication with your chosen venue is essential. Provide them with your arrival time, and confirm if there's a closing time. Unforeseen situations like being asked to leave the venue while the party is still ongoing can be avoided with clear communication.
6. Smaller Wedding Options
For intimate gatherings, consider unconventional venues such as private homes, museums, botanical gardens, or parks. Designate a family member familiar with both sides of the wedding to act as a wedding coordinator for the day. This coordinator can handle any supplier-related issues, ensuring a smooth event.
7. Logistics and Details
Think through the logistics of your wedding day. Determine locations for dining and dancing, placement of the guest book, a secure area for wedding gifts, space for the band, musician, or DJ, and ensure there are sufficient electrical plugs for audio equipment. Discuss lighting arrangements with your photographer, particularly for wedding party photos.
8. Natural Light Considerations
From a photography perspective, the availability of natural light at your venue is crucial. Natural light creates an airy and romantic ambiance. In contrast, indoor venues with limited windows or evening events may require additional lighting setups, resulting in a different aesthetic.
Selecting the perfect wedding venue in New Zealand requires thoughtful planning, attention to detail, and clear communication with your chosen location. By considering these factors, you can ensure that your wedding venue aligns seamlessly with your vision, making your special day truly unforgettable.
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Topics:
wedding, weddings, wedding planner